Set out below are the terms on which Nova Aesthetic Clinic provides service to its clients. Please ensure that you have read and fully understood them prior to booking any treatment.
- Appointments and cancellations
All doctors, nurses and therapists at are trained and approved in accordance with the company’s treatment protocols and therefore Nova Aesthetic Clinic does not guarantee continued treatment with a named nurse or therapist.
If you are unable to attend your appointment, please contact us immediately on 0208 293 1070. We will need to know that you wish to cancel 48 hours before your appointment is due. Failure to cancel or rearrange with 48 hour’s notice will result in the loss of the treatment from your plan or the application of cancellation fee. Cancellation fees are charged at £25 for appointments up to 30 mins, £50 for appointments of up to an hour, £75 for appointments of up to 90 minutes and £100 for appointments of up to 2 hours. Failure to not arrive for an appointment without notifying reception will result in complete loss of the treatment from your treatment plan.
Please arrive for your appointment at least 10 minutes in advance so that the necessary paperwork can be completed. Late arrival may result in reduced treatment time or forfeiting of the appointment. Nova Aesthetic Clinic will endeavour to ensure that your appointment runs to time; however, should we need to cancel or postpone your appointment at short notice, we will make every effort to contact you in advance.
Prior to your appointment we will inform you of any preparation required in advance of your treatment. Failure to follow the guide lines may result in cancellation of your appointment, reduced treatment time, or additional fees being charged.
No children under the age of 16 years are permitted within the clinic at any time.
- Credit card details, deposits and payments
To secure an appointment with Nova Aesthetic Clinic a deposit may be required.
For an appointment with a doctor: a deposit of £25 will be charged at the time of booking, in order to secure the appointment.
For any subsequent individual treatments up to the value of £350 a deposit of £25 will be charged and for any subsequent individual treatments over the value of £350, a deposit of £50 will be charged at the time of booking. Deposits can be used towards payment for treatment or left on your account for future treatments. Should deposits remain unclaimed by the client following twelve months of inactivity Nova Aesthetic Clinic reserves the right to withhold the deposit.
These charges will not be applied to clients booking an appointment from their existing package of treatment.
- Courses of treatments
All treatments purchased as a course must be paid for in full in advance of the first treatment. All treatment courses must be taken within 12 months of the date of purchase; any treatments left untaken after 12 months will be forfeited.
Treatment plans are only refundable for medical reasons. Any refund agreed is calculated by deducting the full list price of all treatments already
taken, plus any charged for non-attendance, from the total price of the course of treatment, with the difference returned to you.
- Treatment suitability
We will always assess whether treatment is suitable for you, or likely to be successful, prior to any treatment being carried out. If not, we will inform you as to the reasons why. You will only be liable for the cost of the initial consultation, where applicable.
Nova Aesthetic Clinic will not be liable in contract, tort or otherwise for any economic loss (including, without limitation, loss of profit), or for any other special, indirect or consequential loss or damage arising out of, or in connection with, its provision of any goods and/or services to the client.
It is the client's responsibility to ensure that he or she provide Nova Aesthetic Clinic with all relevant medical details prior to each treatment. Nova Aesthetic Clinic will not be liable for any damage that occurs as a result of the client's failure to disclose such details.
The client agrees to comply with all instructions and/or recommendations given to them by, or on behalf of, Nova Aesthetic Clinic regarding the care of a treated area. Nothing in these terms of business shall exclude or limit Nova Aesthetic Clinic’s liability for any personal injury resulting from Nova Aesthetic Clinic’s negligence.
- Your right to complain
Nova Aesthetic Clinic endeavours to treat all its clients appropriately, compassionately and fairly. If, however, you have an issue with any matter in relation to your treatment at Nova Aesthetic Clinic, you are entitled to lodge a complaint, either verbally, by telephone or in writing. If you require assistance with making your complaint, Nova Aesthetic Clinic will be pleased to help.
The member of staff who initially receives the complaint will convey the details to the Clinic Director or their designated deputy, and you will receive a letter within two days of lodging the complaint that an investigation into the matter is under way. The member of staff who initially receives the complaint will convey the details to the Clinic Director or their designated deputy, and you will receive a letter within two days of lodging the complaint that an investigation into the matter is under way.
During the course of the investigation, Nova Aesthetic Clinic may require you to attend an additional consultation with the practitioner involved in your treatment, if this is deemed appropriate. If you are not satisfied with this initial attempt at resolution, or have any objection to being seen by this practitioner, the clinic's Director will review your case.
BLACK FRIDAY OFFERS TERMS AND CONDITIONS
To secure the Black Friday Promotional Price a deposit of £50 must be paid via telephone, in clinic, or by BACS (please call for details), prior to 1st December 2018. Deposits are non-refundable. If found unsuitable for treatment deposit will remain as a credit on account to be used within 6 months.
Treatments and courses must be paid in full at first appointment.
Treatments or 1st treatment must be taken before 31st Jan 2019. 1 of each Black Friday offer may be purchased per client.
Limited availability for each offer.
Laser Offer Terms:
All treatments must be taken Monday - Friday 12pm - 4pm
No substitutions can be made on areas offered
Treatment courses cannot be shared or transferred
All areas must be treated in the same session or the reschedule fee for an area will apply
If any session needs to be taken outside of valid hours the reschedule fee for each appointment will apply
The reschedule fee will apply when failure to follow pre and post treatment advice results in a late rescheduling or cancellation of treatment.
Standard rescheduling fees are calculated as £25 per 30 mins or part thereof.
All treatments must be completed prior to 30th November 2019.
January Sale Terms and Conditions:
All Offers must be paid in full by 31st January 2019
Treatment Programs, Prepaid Treatments and deposits are non-refundable. In cases where the client is no longer suitable for treatment a credit note valid for 1 year will be issued.
Treatment programs and pre-paid treatments expire 1 year from purchase.
Laser Treatments must be taken on the PrimeLase laser, unless deemed unsuitable.
All of Nova Aesthetic Clinic Limited's usual Terms and Conditions Apply.